There is only one way to calculate payroll & pay the taxes, and that’s how HMRC tell you to do it. Our payroll manager was originally trained by HMRC officers, and we use the most comprehensive and up to date payroll software. With over 14 years of experience, we are an established (2005) company with good relations with HMRC. Hundreds of customers trust us with their payroll every month. We have built a strong reputation through accurate and efficient work.
We are aware that some payroll companies are charging over £300 per annum and some accountants even twice that. So you may ask how can we offer a fully comprehensive payroll solution for small employer's at such a competitive cost? By agreeing to a fixed term contract of 12 consecutive months, you benefit from a complete, yet low cost payroll solution. We are a small team of payroll professionals (with low overheads) that can advise you on all statutory payroll matters. We do not pay commissions for referrals to nanny agencies, who work with some other payroll companies. At Tax Nanny Payroll we are by design paperless and as such environmentally friendly. This further keeps our costs down, which we are pleased to pass on to you in the form of our low fees. Any months unused can be transferred to a replacement employee at no cost, at anytime during your 12 month contract. A monthly pay as you go option is available after your first 12 months for short term monthly extensions, if a further fixed contract term is unlikely to be required.
We can produce your payroll and issue the payslips the same day (who else does this?) If you do not have a PAYE scheme we register you with HMRC. (this can take up to 28 working days to process online, or you can call HMRC for instant details) HMRC will post you your PAYE and accounts office references, or convey them over the telephone. In order for us to file your RTI online to HMRC, you must provide us these references as soon as you know them.
Each month, we email you your employee payslip(s) which shows all the calculations and deductions. You can advise us either an agreed net or gross salary. You can make changes to data or the salary before the RTI is filed, add overtime, make deductions for unpaid days etc. We will also email you every quarter your P30 employers payslip. This shows the total amount to pay HMRC. We calculate and deduct student loans, as well as process sick pay (SSP) or maternity pay (SMP) and we issue a P45 when your employee leaves as well as a P60 at the end of the year, all of which is included in our annual fee! To see a detailed list of our service provision click here
As we are primarily an internet service company, we prefer that our customers contact us online. This enables us to reduce running costs and keep our prices low for you. We provide 40 hours of live support over a 4 day week. Our online support team is available Monday to Thursday 6.00am to 4.00pm. You can also telephone the payroll manager direct. Monday to Thursday 10.00am to 4.00pm.
Support is only available on a Friday up to 10.00am, if Friday is the last day of the month. We are otherwise closed on all other Fridays, at weekends and on all public holidays.
We have appointed a nanny pension & auto enrolment specialist within our organisation, and are working with NEST as our preferred pension provider to offer you a fully integrated pension solution - see HERE
Where, when and how do I pay the tax and NI to HMRC? Full details of the various methods and which office to pay can be found here. Each month or quarter (deafult is per quarter) we will email you a P30 advice note. This is the total amount of tax & NI (plus student loan if in force) that is payable to HMRC for that period. Payment of PAYE deadlines to HMRC are the 22nd of the following month as per below.
April payslip (Month 1) is payable between 6th and 22nd May May payslip (Month 2) is payable between 6th and 22nd June June payslip (Month 3) is payable between 6th and 22nd July - Month 3 is also Quarter 1 March payslip (Month 12) payable between 6th and 22nd April...etc
As you are the registered employer, HMRC will write direct to you. We do not act as your HMRC agent or correspondence address. This is because it is more appropriate for you, the employer, to hold all the important HMRC data. If you get any communications from HMRC that we need to be informed of, you just email us a copy or provide the data using the online form.
We are registered with the government gateway. We have submitted online FPS & EPS since RTI started. (...actually before, as we provided a pilot scheme with HMRC) RTI is filed each month instead of filing data to HMRC only once a year. The payroll data will be sent to HMRC each time a payslip is produced if you advise monthly, or last working weekday if auto produced.
