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The Terms and Conditions are deemed to have been accepted on the
submission of the Payroll Registration Form.
General
Tax Nanny Payroll Ltd is committed to safeguarding your privacy. We
therefore in accordance with our terms of registration under the data
protection act 1998 are obliged to inform you that we hold information
about your registration details that you submit to us as part of your
application for any of the specified payroll services. Registration
No Z9453293 You are entitled to view this data yourself when you
request it in writing.
Money Laundering Regulation
Tax Nanny Payroll Ltd is registered for
Money Laundering Regulation (MLR)
Registration No
12664665
This means it is our legal
responsibility to advise HMRC on any suspected activities
such as tax evasion
and is
required to, and will comply with all legislation and
appropriate guidelines designed to combat money laundering
activity, the funding of terrorist or criminal activity in
the jurisdictions in which it operates. We are required
under the rules of the HMRC and the provisions of the Money
Laundering Regulations 2007 to verify the identification of
its clients. For this purpose you agree to provide the
documents and information that may be required to comply
with the company’s procedures.
Payment Transactions
We work to protect the security of your online transactions during
transmission by using PayPal as our payment processor, they process the
credit and debit cards on their secure servers. Paypal protects your
privacy and information by using Secure Sockets Layer (SSL) software,
which encrypts information you input. You may also choose to pay by
contacting us by telephone, with your credit or debit card, that we will
process via a payment terminal and we only collect the card details in
order to enter them into the terminal. We never store any financial
details from the cardholder. Your card transaction for any of our
services will show on your statement as TOPNANNYLTD
Provision of Tax Payroll Service:
Contract service packages: 12
consecutive months of PDF electronic payslips (monthly &
weekly payslip options) All contract packages are fully
transferable. Unused months remaining can be transferred to a replacement employee
within the same contract period at no additional cost, but no pro-rata
rebates will apply in the event of an early termination in any contract
period.
Pay as you go service: The number of months or payslips paid
for (First subscription is a minimum of 3 months)
Registration with HMRC as an employer (if
required)
Quarterly Tax & NI payment electronic statement (P30)
Online submissions to HMRC
(included for contract subscribers & additionally £39.99 for pay as you go subscribers)
Electronic production of P45, P46 & P60 as
required
All payroll service correspondence is conducted by
email or telephone only
HMRC payments and NIL notifications
It is the employer's responsibility at all times to
ensure that HMRC payments are made by the due dates. If in any period a
payment is not due, the employer must notify HMRC by means of a nil
return that no payment is due.
Payslips and HMRC advice notes (P30) are sent by email by
the 20th of each calendar month. This allows for a clear 30 days before
the HMRC payment is due. If at anytime you have not received your
payslip or advice note in any given month by the 20th, you must contact
us before the end of the same month for a resend of the payslip or P30.
Failure to pay HMRC on time or to file a nil notification
will result in HMRC applying a penalty against the employer and charging
interest for late payment.
Tax Nanny Payroll Ltd accept no responsibility whatsoever
for any late payments due or penalties arising from any missed or late
payment to HMRC however occasioned.
For further
information please go to
http://www.hmrc.gov.uk/paye/file-or-pay/payments/deadlines.htm
Information: The Employer shall promptly
pass all relevant information to Tax Nanny Payroll Ltd which is
required for the processing Employer's payroll.
All payslips and HMRC documentation is sent as an electronic PDF
attachment by email for self printing or forwarding to your
employee. Printed options are available at an additional cost of £4.99
per payslip. If you or your employee change
address, email or telephone number, you must advise both us & HMRC
immediately.
Termination of contract: This agreement can be cancelled
without penalty within 7 days from the date of submission of the
employer registration form. This does not apply if the services begin,
before the end of the cancellation period. (i.e. the production of the
first payslip has been effectual) Thereafter this contract may be
terminated by either party giving the other party ONE month's notice of
termination in writing. The contract will terminate automatically if the
renewal fee is not paid within 30 days of account expiry. If Tax Nanny
Payroll Services terminate the contract, a pro rata rebate will be
awarded to the Employer. There are no pro-rata rebates or refunds applicable for
early termination of any 12 month contract bundle purchased, or min 3 month pay as you go
option, made by the Employer once the service has commenced or
once the
7 day cancellation period has
expired.
HMRC
account closure: Due to data protection and for
security it is your responsibility to write
to your PAYE office and close the HMRC account when you cease
being an employer. We cannot not do this for you as it requires your
signature. If you do not close your HMRC
account, HMRC will continue to assume you are still employing someone
and will send you correspondence and even penalty
notices for late payments of PAYE and end of year filing. Renewal of
Service: The renewal fee is due on production of the last
payslip purchased or month of service. A reminder for payment is
emailed to you for either online payment or with a credit/debit card
by telephone. The service does not renew automatically.
Communication:
Verbal communications & instructions can only be accepted if
also confirmed by email within 24 hours of the instruction communicated.
Electronic communication
We only communicate by electronic mail or telephone, and we cannot
be held responsible for any issues whatsoever arising out of not
being able to contact you by either method. It is therefore
important to keep us advised of your contact details at all times.
As internet communications are capable of data corruption we do not
accept any responsibility for changes made to such communications
after their despatch.
Legal & Disclaimer:
Tax Nanny Payroll Limited, its directors, employee's, agents or anyone
acting on behalf of Tax Nanny Payroll will not be liable under any
circumstances whatsoever for any loss, expense, damage, delay,
costs or compensation (whether direct, indirect or consequential)
which may be suffered or incurred by the Employer arising from or in
any way connected with the Services provided by Tax Nanny Payroll
Ltd.
Tax Nanny Payroll Ltd shall
not be liable for any consequences of HMRC compliance checks made by
HMRC in respect of possible errors in tax and NI calculations or
payments. The employer is at all times responsible for any
outstanding tax and NI contributions that maybe due or penalty
notices in relation to non or late payment of PAYE or late filing of
HMRC documentation, including, but not limited to P14, P35, P45 or
P46 submissions online.
Tax Nanny Payroll Ltd will not bear any
responsibility for liabilities that may arise out of a client's
unfamiliarity with or lack of understanding of how the PAYE system
works in terms of their own particular employment arrangements. It
is the client’s responsibility to seek appropriate professional
advice, if required.
Our expertise is limited to advising employers on payroll services
only and for matters of employment law or of a contractual nature, you will have to seek independent employment
advice. These Terms are
governed by the law of England & Wales and are subject to the
exclusive jurisdiction of the Courts of England & Wales. We
reserve the right to alter or amend these terms and
conditions under which it provides its service as a result of
changes in law or as a result of issues that arise in the course of
providing a service to its clients.
Offers: Any
current offers available are restricted to new registrations only
and not existing clients.
Company Details:
For copies of our policies,
please telephone 0844 357 7965 or write to our Company Registered Office at:
Tax Nanny Payroll Ltd
Hilperton
Wiltshire
BA14 7QE
Company Registration Number
07424564
Data Protection Registration Number Z9453293
Money Laundering Regulation (MLR) Registration 12664665
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